Everything Vorlio does

Tasks, goals and sprints, time tracking and invoices, docs, chat, meetings, client approvals, your own AI, automations, integrations, dashboards and admin — the tools a team usually juggles across many apps, in one workspace.

Tasks and views

Organize every project the way your team actually works.

Spaces, Folders and Lists: One Space per team, product or client, each with its own statuses and custom fields.
Seven views of the same tasks: List, Board, Table, Calendar, Gantt, Gallery and Workload — switch without losing filters.
Subtasks, checklists and dependencies: Break work down and see what is waiting on what.
Templates: Start new work from a ready Space, List or task.
Bulk edit and right-click menus: Change status, assignee or dates for many tasks at once.
Private tasks: Visible only to the people you choose, hidden everywhere else.
Repeating tasks: Daily, weekly, monthly, yearly or on chosen days; the next one appears when you finish.

Goals and sprints

Know what you are aiming for and how close you are.

Goals with targets: Measure a goal by numbers, money, a done/not-done milestone or a set of tasks.
Progress that updates itself: Linked tasks move the goal forward as they finish; quick check-ins for numbers.
On track, at risk or behind: Worked out from progress compared with the time used.
Sprints: Plan 1–4 week sprints per Space, add tasks from the backlog and start one at a time.
Burndown chart: Estimated hours (or tasks) left each day against the ideal line.
Carry-over: Finishing a sprint moves open tasks to the next sprint or back to the backlog.

Time and budgets

Every hour lands on the task it was spent on.

One-click timers: Start a timer from any task; starting another stops the first.
Weekly timesheets: People submit their week, leads approve or return it.
Rates and budgets: Hourly rates and budgets per project, with burn shown as you go.
Time reports: Hours and value by project, client or person, ready to export and email.

Invoices

Bill clients for the hours your team tracked.

Invoices from time: Pick a client Space and dates; billable hours become lines at its hourly rate.
Edit before sending: Lines, tax, discount, notes, client details and dates — the draft saves by itself.
Send, print, get paid: Email the client a no-sign-in link, print or save as PDF, mark it paid.
Never billed twice: Billed hours are locked to their invoice; voiding frees them again.

Docs

Briefs, scopes and SOPs next to the tasks they describe.

Pages and sub-pages: Start from a template, nest pages, link a doc to a task.
Version history: See and restore any earlier version.
Import and export: Bring in Word, Markdown or HTML; export to Word, PDF, Markdown or HTML.
Private or shared: Keep a doc to yourself, share it with people, or with the whole workspace.

Chat and inbox

Conversations that stay with the work.

Channels and direct messages: With threads, reactions, voice notes and files.
Task links: Type a task ID like VOR-128 and it becomes a link.
Mentions and assigned comments: Ask someone directly and track it until it is resolved.
Inbox: Everything that needs you, with Later, snooze and cleared — one inbox per workspace.

Meetings

Calls inside Vorlio, on your own server.

Video calls: Start a call from a task, a channel or a direct message. Screen sharing included.
Voice calls, like a phone: Call anyone from a direct message or channel. It rings on their computer and phone even when Vorlio is closed — answer or decline, mute, loudspeaker, record and share your screen.
Lobby and guest links: Clients join without an account; nobody gets in until a host admits them.
Host controls: Mute all, turn off a camera, make co-hosts, hand over hosting, lock or end the call.
Recording: Recordings are saved to Clips and to the meeting, with a REC sign for everyone.
Transcript and notes: After the call: who said what, a summary, decisions and action items that become tasks.

Client portal and reviews

Bring clients in without giving them your internal workspace.

Pinned comments: Clients click an image, a video frame, a 3D model or a PDF page and leave a note right there.
Versions side by side: Compare version 2 with version 3 before anyone approves.
Approve or request changes: One button, recorded on the task with who and when.
Client portal: Progress, approvals, requests and files — only their projects, never internal talk.
Request forms: Public forms that turn every answer into a task with its files.
Read-only links: Share a task or doc with anyone; turn the link off any time.

Vorlio AI

Your own AI model, running on your own server.

Your day: A morning plan on Home: what to do first, today’s meetings and yesterday’s progress.
Ask Vorlio: Questions about your work answered from tasks, docs, comments, chat and meetings — with sources.
Chat and code: Plan, write and explain; a Code mode writes, reviews and fixes code.
Write with AI everywhere: Improve, shorten, fix grammar, change tone or translate in any editor.
Tasks from one line: Type an idea; get a clear task with subtasks, priority and an estimate.
Images: Generate pictures from a description, saved to your files.

Automations

Routine steps happen by themselves.

When → then rules: Created, status changed, priority changed, assigned, commented, due tomorrow, overdue.
Nine actions: Change status or priority, assign, tag, set a due date, move, notify, comment, add subtasks.
Conditions: Only for one List, a priority, a tag or a person.
Recipes and “try it”: Start from a recipe and run a rule on any task to see what it does.
Safe by design: Rules act with their owner’s permissions and never trigger each other in loops.

Integrations, import and API

Connect the tools your team already uses — no paid connectors.

Cloud files on tasks: Google Docs, Sheets, Slides, Drive, Dropbox, OneDrive, Box, Figma, Miro, Loom, YouTube and more, with live previews.
Google Sheets and Excel: Download a List as CSV or keep a sheet in sync with a live link; import from a Google Sheets link or an .xlsx file.
Calendars: Your due dates and meetings in Google Calendar, Outlook or Apple Calendar.
Slack, Teams, Discord, Google Chat: Post task updates to a channel.
Import from other tools: ClickUp, Trello, Asana, Jira, Monday or Notion — statuses, people, dates, tags and subtasks.
API keys and webhooks: Signed webhooks and personal API keys for Zapier, Make, n8n and your own apps.
Push notifications and app: Install Vorlio on phone or desktop and get mentions, due dates and calls even when it’s closed.

Dashboards and reports

See where time, budgets and work stand.

Dashboards: Open and overdue work, hours, budget burn and team load — emailed on a schedule.
Workload: Who has too much this week and who has room.
Activity: A timeline of what changed, filtered by Space, List or person.

Admin and security

Control who sees what.

Roles and permissions: Owner, admin, member, limited member and guest, with private Spaces.
Two-factor sign-in and Google: Authenticator-app codes and optional Google sign-in.
Audit log and trash: Every admin change recorded; deleted items kept for 30 days.
Company profile: Your company name, logo, contact details, time zone and currency, set up on day one.
Several workspaces: Switch between workspaces; each has its own people, data and inbox.

Put your team’s work in one place.

Set up your company, invite the team and start your first project in a few minutes.

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